Privacy Encoder’s GDPR Hub

GDPR Hub+

The reference point for understanding the GDPR (EU Regulation 2016/679) and translating regulatory obligations into structured, measurable, and sustainable processes.

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General Introduction to the Regulation

Regulation (EU) 2016/679, commonly known as the GDPR (General Data Protection Regulation), is the European legal framework governing the protection of natural persons with regard to the processing of their personal data and the free movement of such data.

The GDPR was adopted by the European Parliament and the Council on 27 April 2016 and has been directly applicable in all Member States since 25 May 2018, without the need for national transposition.

The Regulation (UE) 2016/679
The Privacy Encoder® modules

Be compliant to GDPR means:

 

  • Avoid high administrative fines (up to €20 million or 4% of global turnover, whichever is higher).- art. 83;
  • Strengthen the trust of clients, partners, and users;
  • reduce operational risks related to data management;
  • demonstrate effective data governance.
Regulation's principles

The European Regulation

7 key-points for businesses:

01. Scope of Application

The GDPR applies to any processing of personal data carried out:

  • by a controller or processor established in the EU, or
  • by non-EU entities offering goods or services or monitoring the behavior of individuals within the EU.

The regulation covers identifiable personal data (name, email, IP address, etc.).

Art. 2 / Art. 3

02. Core Principles

All processing must comply with the following principles:

  • Lawfulness, fairness, and transparency
  • Purpose limitation
  • Data minimization
  • Accuracy
  • Storage limitation
  • Integrity and confidentiality
  • Accountability

These principles form the foundation of all processing activities.

Art. 5 /

03. Legal bases

Data processing is lawful only if at least one legal basis specified in the GDPR exists.

(e.g., consent, performance of a contract, legal obligation, legitimate interest).

Art. 6 /

04. Data Subject Rights

The GDPR grants data subjects specific rights, including:

  • Access to data
  • Rectification
  • Erasure / Right to be forgotten
  • Restriction of processing
  • Data portability
  • Objection

These rights enhance the individual’s control over their personal data.

Art.15 / Art.16 / Art.17 / Art.18 / Art.20 / Art.21 

05. Design & Default

The GDPR requires that data protection be integrated from the outset into processes, products, and services (privacy by design), and that default settings process only the data necessary (privacy by default).

Art.25 /

06. Data Security & Breaches

Controllers and processors must implement appropriate technical and organizational measures to protect data (e.g., encryption, access controls).

In the event of a data breach, there is an obligation to notify the supervisory authority within 72 hours.

Art.33 / Art.34

07. International Data Transfers

Transfers to third countries are governed by Chapter V of the GDPR:

  • They may occur if there is an adequacy decision by the European Commission;
  • Through appropriate safeguards (e.g., standard contractual clauses).

The Commission may recognize that a third country ensures a level of protection equivalent to that of the EU, thereby facilitating transfers.

Art.45 / Art.46

A mini checklist to evaluate if

Are you GDPR-Ready?

Answer the following questions:

01. Do you have an up-to-date record of processing activities approved by management?

02. Can you clearly list all the legal bases used for your main processing activities?

03. Have you identified high-risk processing activities and, where necessary, conducted a documented DPIA?

04. Do you know how a data breach is currently managed (who does what, within what timeframe, and what is documented)?

05. Are requests for access, erasure, or rectification handled through a traceable process with monitored deadlines?

6. Can you demonstrate that employees and key personnel have received adequate and up-to-date privacy training?

07. Do you have a clear overview of data transfers abroad (including via cloud providers, SaaS tools, etc.)?

If the answer to one or more questions is “not quite” or “it depends,” this is precisely where Privacy Encoder® comes into play.

The Regulation (UE) 2016/679
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Privacy Encoder® links each GDPR obligation to concrete modules within the platform.

Record of Processing Activities & Transparency

  • Privacy Mapping
  • Record of Processing
  • Management / Document Archive

Risk based approach & DPIA

  • Risk Assessment
  • DPIA
  • LIA

Governance & Roles

  • Monitoring Dashboard
  • Privacy Roles

Data Subjects Rights

  • Data Subjects Rights

Breach

  • Data Breach

Data Transfer

  • Data Transfer Extra EEA

Compliance & Internal Culture

  • Privacy Training
  • Checklist Audit
  • Reporting

From records to breaches, your entire privacy governance in a single platform.

A comprehensive and intuitive platform to manage every aspect of data protection in a centralized, compliant, and secure manner.

Optimize processes, reduce risks, and save time: with an automated, always audit-ready system, Privacy Swiss transforms privacy management into an efficient, transparent, and auditable process.

Governance & Documentation

Put your Compliance in order, once and for all.

Risks & DPIA

Give structure to your risk-based approach.

Audit & Monitoring

Always audit-ready, without spreadsheets.

Incident Management & Operations

Apply the proactive approach in a structured manner.
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Who Privacy Encoder® is designed for.

Dedicated pathways for different organizational models.

SMEs & corporate groups

  • Secure key processing activities (marketing, HR, clients, suppliers);

  • Structure registers, roles, and documentation.

DPO & privacy consultants

  • Manage multiple clients within a single platform;

  • Standardize DPIAs, risk assessments, audits, and reports.

Public entities & complex organizations

  • Map complex structures, distributed roles, and critical processes;

  • Respond swiftly to requests, reviews, and inspections.

More resources? experts? time? No, just Privacy Encoder®

Join the hundreds of companies that rely on Privacy Encoder® to securely manage data protection and regulatory compliance. 

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